The key to intelligent productivity is to work smarter, not harder. Working smarter means using your time more effectively and efficiently. Once you have wisely made use of your time and effort, you’ll experience optimized productivity.
These 10 proven tips will help you enhance productivity:
1. The Rule of Three
An ideal technique for ambitious people about tasks and to write a TO-DO list that rarely completes. After all, it is about ‘reaping the rewards” for the hard work throughout the day. So it simply entails writing down three things you want to achieve for the day.
You shouldn’t treat them like tasks — they should be results, like a “complete expenses report.” By kicking off your day with three determined intentions, you’re continually reminding your brain about the priority of the tasks.
If you’re expecting marvelous results with a small action, this is an ideal way-to-go technique.
2. Deep Work
So, do you want a skill? That enables you to focus without distraction on cognitively demanding tasks. Then Deep Work will be the best bet.
Deep work is a skill that enables you to focus without distraction on a cognitively demanding task. Such intense, uninterrupted work produces results quickly and effectively.
Let’s understand more factors on Deep Work.
- It’s a skill that we need more than ever in this era of constant digital distractions.
- It is all about tapping flow into flow states, helping you stay present and focus on everything you’re doing which in turn pushes your cognitive limits.
- It comprises removing distractions and “shallow tasks” that diminish your attention.
- It is all about training yourself for a longer duration and frequency.
- For some good reason, it is renowned as the world’s leading ultimate job and harnesses the advantage of the most effective productivity techniques.
Deep work is all about training yourself for a longer duration scheduling 90-minute sessions with a measurable goal and upscaling their time and frequency.
3. Don’t Repeat Your Activities
Do repeating things that offend you? Then stop this asap. They (DRY principle) aim to save your time by reusing and recycling the work you’ve already done. Repetition not only consumes time but is inefficient and needless. The DRY principle is constructive in creating workflow and templates to minimize it.
The best illustration here is email marketing, where the focus is on creating workflows and templates to minimize it. So rather than writing the same email for the same matter, you can use templates and save time. Also, you can take advantage of tons of apps that automate daily admin, scheduling meetings, time tracking, and tracking minute tasks as it is about freeing up time and saving for essential duties.
Various data loss prevention apps could help reduce redundant tasks. So here, this is an excellent opportunity to subscribe to such a brilliant app like WorkStatus.
4. Task Batching
In simpler terms, task batching is about low-priority assignments together and completing back-to-back things in one stint. At, we’re surrounded by several things which keep us distracted.
You can sit back, spend half an hour and respond to emails, but get distracted by requests and find yourself a new task intended to do. Also, if you handle so much data and are looking for data loss prevention solutions, you can subscribe to some dedicated software services.
The whole idea of task batching is about limiting context switching, multitasking, and procrastination and building a focused workflow by creating momentum. You have this capacity to fast-track and mundane aspects of our work and occupy a disproportionate position. It increases focus on the critical things that push us forward with zero interruption.
5. Single-tasking
Do you have an obsession with multitasking? Then be cautious; it may not yield great results in the longer run. Single-tasking is still the best alternative to produce exceptional results.
It is pretty different from multitasking, as the entire focus is one specific task. As understood, multitasking is the biggest killer of all productivity. We are born with the assumption that multitasking improves our overall productivity. However, It’s a scientific fact that the human brain can concentrate only on one task, and we switch to work on something else.
Single-tasking implies that you give 100% to any specific job. This way, you can always limit distractions, switch off all phones, unrelated close tables and give yourself space to work on tasks without getting affected.
6. Productivity Journaling
Productivity journaling is a way to track how you spend your time, analyze the results, and then use that analysis to improve your productivity. Habits are born out of consistently repeated behaviors; we create patterns through consistent, repetitive actions. The more consistently we repeat our productive behaviors, the easier they become a slow, longhand form of constructive reflection.
The productivity journal is convenient as it allows emotional aspects of your performance(about your likes and things you didn’t like). It nurtures the habit of qualitative characteristics of productivity. When you write down the added benefit of being quite therapeutic and feeling like you’ve given your mind a refresher, it’ll get you some positive effects for productivity.
7. The 80/20 Rule
A prevalent technique that helps us enhance our overall productivity. So it is said that if we focus on 20% of our workplace activities, it reflects in 80% of our work.
So you should identify which of your tasks produce maximum results by prioritizing them; spending your efforts in the right direction rather than wasting time on minor details.
This rule is designed to encourage your work activity and prioritize what is meaningful.
8. The two-minute rule
Procrastination is a bad thing for the workplace. We can overcome it by taking immediate action with an email to respond how these tasks take only minutes to do. It’ll also give you the feeling that you’ve accomplished tasks that boost your motivation and build momentum. Also, it helps clear your mind what small tasks to execute.
According to the two-minute rule from David Allen’s book, you can get your things done if we have something on our to-do list that’ll take two minutes of your time. Better we do it today than tomorrow.
For instance, if you have an email to respond to and is at the back of your mind, respond you have an email to respond to.
Plus, it will clear your head and not let you worry about all those tiny tasks in the pipeline. It’ll help boost your motivation and gain momentum for your activities.
9. The Eisenhower Principle
Great people work with great principles! Here is an illustration — a prevalent technique with many names developed by US President Eisenhower, who lends it his name for this method.
We take the tasks nearing deadlines seriously; even it has little importance to reach our goals. This Eisenhower Principle gives us insight into prioritizing our most important, valuable tasks irrespective of the deadlines, focusing and selecting 1–3 tasks of extreme importance. By the time you wind up your day, you can consistently achieve something substantive.
10. Time Blocking
Time blocking is a technique that protects and prioritizes time to accomplish the most critical task. We can minimize distractions and ensure that we get our main priorities done by blocking out the time on our calendars for these tasks.
A proper productivity technique to segregate dedicated time for specific tasks. i.e.10 minutes for email, 20 minutes for scoping a new project, and 60 minutes to work on a document.
According to Parkinson’s Law, you can limit the number of tasks that expand and fill the gap instead of the actual time required to accomplish it. You can ensure that blocks are managed and are relatively small, giving a competitive edge and produce result-driven benefits. It all depends on how you allocate time and is ideal for placing time boundaries with low-value daily tasks, like slack, email, and admin.
Summary:
Productivity is a collective term and comprises many things. So if you want to pinpoint such areas, you have to be aggressive in using productivity methods while using work enhancement productivity apps like WorkStatus. Also, it’ll help employees into an organized personality.
At WorkStatus, you’ll get data loss prevention software that’ll be an asset to your workplace activity. So what are you waiting for? The WorkStatus app gives you all in one solution of management of workplace productivity towards the task and eliminating unproductive behavior that needs to be addressed.
Features you’ll get :
- Instant Privileged User Monitoring
- Behavior analytics
- Compliance management
- Built-in productivity Optimization
I expect these productivity enhancement methods will get your desired results to address your productivity-related workplace problems.
