Why you should opt for Custom Invoices for your Digital Agency
Are you a digital agency owner with a worldwide presence? Are you still wondering whether you should switch to custom invoicing or not?
Well if you are one of those wanderers still worried about their invoicing process, then you have arrived at the right place.
There are thousands of digital agencies in the market. Several of them have a global presence and a huge clientele. But despite such vast areas of operations, most of them lack the ability to customize the fundamental basic unit of finance management, their Invoices. Custom invoices improve your client’s experience by giving you the right to create your invoices as per your norms and requirements.
Here are some challenges you are bound to face if you are overlooking custom invoicing:
- Recurring & Subscription bills become a mess
How do you manage your invoices which are bound to be created at periodic intervals? Doesn’t it become a mess to create so many invoices for your subscription based clients at regular intervals?
If you are still sticking to manual invoicing, then its time to look at the other side of the coin. Manual invoices are prone to human error and take a lot of time to create. This leads to severed professional ties due to delayed payments, no reminder about due bills ultimately leading to the breakdown of business communication! Too much risk for just a paper invoice, eh?
When you switch to custom invoicing software, it helps you to send automatic invoices for your recurring clients. You can even schedule your invoices on a stipulated time period so that there is no possibility of delayed payments or payment reminders. Now send your recurring bills hassle free and keep your client retention rate steady.
2. Management of Multiple Bills
The growth of your business is decided by the kind of services you are providing to your clients and how satisfied they are with your services. Getting several clients on board seems like a good boost for the growth of your business. But what matters is how efficiently and effectively you are managing them at one go.
All your clients are counting on you for business. It’s imperative to provide excellent services to all your clients. But what happens when you have to deal with multiple clients while ensuring maximum satisfaction and strong ties? Handling several clients at one time could lead to erroneous invoices and delayed payments leading to a downward spiral resulting in the loss of several clients who are unhappy with your services inadvertently blemishing your social image.
With custom invoicing software, you can set payment reminders for your late payment to your clients with customizable message template.Your personalized message improves the bond between you and your clients leading to a long healthy relationship. Keep a tab on your client with financial reports and expense management feature. You can even charge late fees in your invoices as per your requirements.
3. Dealing with Multiple languages and currencies
Having a global clientele is a good boost for your business, but it comes with its own inherent issues which need to be taken care of.
Imagine this, you have started to cater to an audience base who communicates in a different language and deals in a different set of currency and denominations. What will happen when you don’t adapt to their needs? What will happen when you don’t create an invoice in the language and currency system which is familiar to them? If you don’t adapt to their functionality, it will hamper the ease of use and convenience of your customers and soon degrade your overall image.
A comfortable client’s experience goes a long way for the growth of your business.Custom Invoicing makes your invoicing process super easy and convenient. Now you can choose to create your invoices in a different language and currency format as per the requirements of your client.
4. Delegating Invoicing Process to Staff Members
A good and efficient digital agency should always maintain professional transparency and effective communication leaving out no possibility for any communication gap in the future.
Invoicing is very important for your business functionality. When there is no custom hierarchy established in your invoicing process, then usually a lot of confusion arises in the approval process of your invoices leading to inaccuracy and constant back and forth of invoices from clients. Hence non-delegation of invoices to staff members make your invoices a cumbersome and tardy process.
Invoicera is trusted by millions of users worldwide because it integrates with your hierarchy. Create a custom hierarchy with custom invoicing and make your invoice approval process more transparent and efficient. You can allow all your staff members to engage in one common platform and automate your payable workflow.
5. Time-based billing for clients
Always choose invoices that do not force you to adapt as per their framework but rather conform to your existing framework.
The absence of custom invoicing makes your time based billing a difficult process to handle.“It isn’t what you earn but how you spend it that fixes your class.”
Businesses like your digital agency need to bill their clients as per the time they are spending on the client’s work instead of a whole project based one time invoice. Non-customized invoices make your time based billing erroneous since it is unable to comply with your periodic requirements hence leading to extra or lesser billable amount, undefined time periods, hampered cash flow and much more.
Maintain a healthy workflow through custom invoicing. Assign the duties to your staff and maintain a time sheet of time taken to complete the assigned tasks. This will allow you to analyses the work done by your staff members and make you create an invoice which calculates the value of your work.
6. Cash flow Void
Being a key player in your domain opens you to several opportunities which will enhance your business reach and place you on a higher pedestal. With such a lucrative incentive, everyone wish to make the most of these opportunities and absorb a steady cash flow
Cash is good, isn’t it? Lets understand it better with an example. Take a glass and keep on adding milk till the brim. When it gets filled up to the top, it starts spilling out and hence wasting the milk. In the same way if we don’t manage our cash flow well, soon it will become a mess to handle and will be wasted creating several adverse situations for your business
Custom invoices are your key to a smooth cash flow. Custom invoices manage your expenses and help you to keep your finances on track! Best custom invoicing software like Invoicera gives you incredible features to customize your invoices and improve your client retention rate with successful ROI.
Wrapping up
Every digital agency faces such challenges in their journey. Such challenges show a mirror to our business and tell us where we are lacking and where we need to improve. Hence it is important to conform to the changing tides and switch to newer technologies which will ease your functioning.
Customized agency billing software is redefining the way you create your invoices. With the power of creation right from scratch, Custom invoicing helps you personalize your invoices and manage your business in a systematic and efficient manner.
Invoicera is a stalwart in the custom invoicing sphere. It gives you a plethora of features that will enhance your invoicing process. Our global clientele and remarkable client retention rate speak volumes about our reliability and ease of use. Be a part of the change with the best in business and make your digital scale new heights with custom invoicing.
“It isn’t what you earn but how you spend it that fix your class.”
